Office Administrator

Job Category: Real Estate
Job Type: Full Time
Job Location: Lebanon

The Office Administrator will provide administrative support to our office personnel. She will work closely with different teams handling clerical duties, coordinating calendars, and organizing meetings.

Main Duties

  • Welcome and greet visitors and direct them to the relevant office/personnel.
  • Carry out clerical duties such as answering phone calls, take messages, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations.
  • Schedule and attend meetings, create agendas, and takes minutes.
  • Coordinate and manage appointments, meetings, and the conference room schedule to prevent duplicate bookings.
  • Maintain general office files, including job files, clients files, Data, leads and other files related to the company’s operations.
  • Manage inventory, store, and distribute office supplies, equipment, and furniture.
  • Oversee the maintenance of office facilities, and equipment.
  • In charge of Letter generation / HR memos.
  • Handle Travel arrangements for staff such as booking flights, cars, and hotel or restaurant reservations.
  • Photocopy and print various documents, sometimes on behalf of other colleagues.
  • Organize and store paperwork, documents, and computer-based information.
  • Support company leadership and supervise administrative department activities for staff members.
  • Arrange both internal and external events.
  • Maintain the company social media accounts.
  • Provide accounting support with some data entry when needed.
  • Provide administrative support to Property Consultants and Senior Management.
  • Perform administrative functions of the human resources department.

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